A CRM for freelancers that you buy once and own
Track leads, projects, and repeat clients in a CRM you own. No monthly subscription draining a one-person income, no features built for sales teams, and your client list stays yours.
The daily friction.
- A monthly per-seat subscription is dead weight on a freelance income that already swings month to month.
- Sales CRMs assume a team, a quota, and a manager. You are the whole company, and most of the tool is noise.
- Your client list and project history are your livelihood, and you do not want them locked inside a vendor's cloud.
How freelancers run it day to day.
Track leads without a heavy pipeline
Move an inquiry from first message to quote sent to booked, using a simple pipeline that fits one person juggling outreach between billable work.
Keep project and client notes in one place
Scope, deliverables, and past work attach to the client record, so a returning client picks up from real history instead of a cold start.
Chase the work that pays
Set follow-up tasks for unanswered quotes and quiet clients, so the lead you forgot to nudge does not quietly become lost income.
Turn one project into repeat work
Tag past clients and schedule periodic check-ins, so the people who already trust you stay warm and come back instead of going cold.
Then bend it to exactly how you work.
The role setup is a head start, not a cage. Rename pipeline stages, add the fields your team actually fills in, build the views you check every morning, and wire up automations for the busywork. You own the source, so nothing is off-limits.
- Custom fields and record types
- Rename or add pipeline stages
- Saved views, filters, and automations
Questions, answered.
- Not when you run only what you need. Keep it to one pipeline and a contact list. Because you own the source, nothing forces team features or sales bloat on you.
- A $399 one-time license means no recurring charge against an income that already varies month to month. There is no seat to pay for and nothing renews.
- Yes. The data lives in your own Postgres database on infrastructure you control. Your contacts and rates never sit in a shared vendor cloud.
- No. There are no AI features at all, so nothing is sending your client conversations or rates to a third party or padding a bill.
Is a CRM overkill for one freelancer?
Why buy once instead of subscribing?
Does my client list stay private to me?
Is there AI reading my client notes?
A team of one should not pay team prices
Freelancing is a numbers game played one relationship at a time. You might be tracking a few live inquiries, two or three active projects, and a list of past clients you would love to hear from again. That reality does not justify a sales CRM built for a quota-carrying team, with lead-routing rules, forecasting dashboards, and a per-seat price that assumes you will hire people you will never hire. When your income already rises and falls with the month, a recurring subscription is a fixed cost gnawing at every invoice you send.
Nanobox CRM is a one-time $399 purchase. There is no seat to pay for, nothing renews, and you run only the pieces that fit a solo operation: one simple pipeline and a clean contact list is a perfectly good starting point. Because you own the full source, the tool stays as light as your business is, instead of constantly nudging you toward machinery built for sales orgs you are not.
Your client list is the business, so keep it yours
For a freelancer, the asset is not a logo or a website. It is the list of people who have paid you and the history of work that made them trust you. Who hired you, what the project was, what they cared about, when you last checked in: that record is the engine behind repeat work and referrals, which is the cheapest pipeline a freelancer ever gets. Nanobox keeps all of it in a Postgres database you own, not a vendor cloud you are renting. You can chase unanswered quotes with follow-up tasks, tag past clients for periodic check-ins, and keep each project's scope on the record so a returning client starts from context, not a blank page.
And with no AI features anywhere, nothing is quietly scanning your notes or your rates. If you would rather not run a server, Hosted is a flat $29/month, never a per-seat charge for one person. See pricing for the full picture.
See the full Nanobox CRM overview and our one-time pricing. Work in a specific field? Browse industry presets for real estate, clinics, and field service teams.
Own the CRM your role deserves.
Start from a setup built for freelancers and shape it to your workflow. One-time price, no per-seat fees, full source.