A CRM for nonprofits that you own
Track donors, volunteers, and grants in a CRM you buy once. No per-seat subscription draining a fixed budget, no AI you do not need, and your supporter data stays on infrastructure you control.
The daily friction.
- Per-seat pricing is brutal on a fixed budget when staff, board members, and volunteers all need access.
- Recurring subscriptions compete every year with program spending that should go to the mission.
- Your donor and supporter data is sensitive and ought to live on infrastructure you control, not a vendor's cloud.
How nonprofits run it day to day.
Track donors and giving history
Keep a record for each donor with gift history and contact notes, so renewal and thank-you outreach starts from real context.
Coordinate volunteers
Maintain volunteer records with skills and availability, and track who is signed up for which event or program.
Manage a grant pipeline
Move grant opportunities through stages (researching, applied, awarded, reporting) with deadlines and notes on each.
Segment outreach without extra fees
Tag supporters by program, campaign, or giving level so appeals reach the right people, with every staff member added at no per-seat cost.
Then bend it to exactly how you work.
The role setup is a head start, not a cage. Rename pipeline stages, add the fields your team actually fills in, build the views you check every morning, and wire up automations for the busywork. You own the source, so nothing is off-limits.
- Custom fields and record types
- Rename or add pipeline stages
- Saved views, filters, and automations
Questions, answered.
- No. The one-time license lets you add staff, board members, and volunteer coordinators without any per-seat charge.
- A $399 one-time license means the cost does not come back every year to compete with program spending, unlike a recurring subscription.
- Yes. Donor and supporter records live in your own Postgres database on infrastructure you control, not in a shared vendor cloud.
- Nanobox has none by design. You avoid both the markup and the concern of a model touching sensitive supporter data, and you keep full control.
Do we pay per staff member or board member?
How does buying once help a fixed budget?
Is our donor data kept private and under our control?
Do we need the AI features other nonprofit CRMs push?
Per-seat pricing punishes mission budgets
Nonprofits run on fixed, hard-won budgets, and they have an unusually wide circle of people who need access to the same records: program staff, a development director, board members who want visibility, and the volunteer coordinators running events. A per-seat CRM turns that breadth into a problem: every board member or coordinator you add is another monthly charge competing with money that should go to the mission. Worse, the subscription comes back every single year, so a tool you "bought" never stops asking for budget.
Nanobox CRM is a one-time $399 license with no per-seat fee. Add staff, board members, and volunteer coordinators alike for free, and the cost doesn't return next year to fight your program spending. For an organization that has to justify every recurring line item to a board, replacing a forever-subscription with a one-time purchase you own is an easy story to tell.
Donor data is a trust, so keep it under your control
The people in a nonprofit's database (donors, volunteers, grantors) have entrusted the organization with their information, often including giving history that's genuinely sensitive. Nanobox keeps all of it in a Postgres database you own and control, rather than a vendor's cloud, which makes the stewardship promise easy to honor. You keep donor records with full giving history for thoughtful renewal and thank-you outreach, volunteer records with skills and availability, and a grant pipeline that tracks each opportunity from research through reporting deadlines so nothing slips. Tag supporters by program, campaign, or giving level to segment appeals without paying for a marketing add-on.
There are deliberately no AI features, so there's no markup on a tight budget and no model touching sensitive supporter data, which is one less thing to explain to a cautious board. If your team would rather not run a server, Hosted is a flat $29/month (or $290/year), never per seat.
See the full Nanobox CRM overview and our one-time pricing. Work in a specific field? Browse industry presets for real estate, clinics, and field service teams.
Own the CRM your role deserves.
Start from a setup built for nonprofits and shape it to your workflow. One-time price, no per-seat fees, full source.